GDPR Privacy Notice
The scope of the Privacy Notice concerns all data subjects whose personal data is processed, in line with the requirements of the GDPR.
|2.1||The Brahma Kumaris World Spiritual University (BKWSU UK) as Data Controller is responsible for ensuring that this Privacy Notice is made available to data subjects prior to the BKWSU (UK) collecting and processing their personal data.|
|2.2||All volunteers of the BKWSU (UK) who interact with data subjects are responsible for ensuring that this Notice is drawn to the data subject’s attention and their consent to the processing of their data is secured.|
|3.1||Who are we?
The BKWSU (UK) teaches Raja Yoga as a way of experiencing peace of mind and a positive approach to life.
The University provides opportunities for people from all religious and cultural backgrounds to explore their own spirituality and learn skills of reflection and meditation derived from Raja Yoga, which will help develop inner calm, clear thinking and personal well-being.
The BKWSU (UK) is registered as Data Controller with the Information Commissioner’s Office under registration reference: Z6079264
The BKWSU (UK) GDPR Team can be contacted directly as follows:
The personal data we would like to collect and process:
The personal data we collect will be used for one or more of the following purposes:
Our legal basis for processing personal data, is at least one of the following:
The special categories of personal data are:
By consenting to this Privacy Notice you are giving us permission to process your personal data and special category data specifically for the purposes as identified above.
Consent is required for the BKWSU(UK) to process both types of personal data, but it must be explicitly given. Where we are asking you for special category data, we will always tell you why and how the information will be used.
You may withdraw consent at any time by notifying the GDPR Team via email (firstname.lastname@example.org) in line with the withdrawal of consent procedures.
The BKWSU(UK) will only pass on your personal data to third parties or transfer personal data to affiliate organisations in third countries and/or EU countries with your consent or to comply with legal requirements under GDPR.
The following third parties and non-EU countries (third countries) will receive your personal data as part of the processing activities:
The BKWSU (UK) will process personal data for as long as strictly needed as per the GDPR requirements and will store the personal data in line with the BKWSU Retention of Records Policy.
Your rights as a data subject
At any point while we are in possession of or processing your personal data, you, the data subject, have the following rights:
All of the above requests will be forwarded on should there be a third party involved (as stated in 3.4 above) in the processing of your personal data.
In the event that you wish to make a complaint about how your personal data is being processed by the BKWSU (UK) or third parties as described in 3.4 above, or how your complaint has been handled, you have the right to lodge a complaint directly with the supervisory authority and the BKWSU (UK) GDPR Team.
The details for each of these contacts are:
|4||Online privacy statement|
Under the EU’s General Data Protection Regulation (GDPR) personal data is defined as:
“any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”.
|4.2||How we use your information
This privacy notice tells you how we, the BKWSU (UK) will collect and use your personal data to invite you to events, retreats or public programmes, to comply with legal requirements of the Data Controller, such as insurance purposes, health and safety regulations, financial regulations, immigration laws, child protection laws etc.
|4.3||Why does the BKWSU (UK) need to collect and store personal data?
In order for us to provide you with information about public events, retreats, or to host you as a guest on our premises, or in line with legal requirements we need to collect personal data. In any event, we are committed to ensuring that the information we collect and use is appropriate for this purpose, and does not constitute an invasion of your privacy.
|4.4||Will the BKWSU (UK) share my personal data with anyone else?
We may pass your personal data on to third-party service providers contracted to the BKWSU (UK) in the course of dealing with you. Any third parties that we may share your data with are obliged to keep your details securely, and to use them only to the purpose the data has been collected. When they no longer need your data to fulfil this service, they will dispose of the details in line with the GDPR. If we wish to pass your special category data onto a third party we will only do so once we have obtained your consent, unless we are legally required to do otherwise.
|4.5||How will the BKWSU (UK) use the personal data it collects about me?
The BKWSU (UK) will process (collect, store and use) the information you provide in a manner compatible with the EU’s General Data Protection Regulations. We will endeavour to keep your information accurate and up to date, and not keep it for longer than strictly needed.
The BKWSU (UK) is required to retain information in accordance with the law, such as information needed for income tax and audit purposes. How long certain kinds of personal data should be kept may also be governed by specific business-sector requirements and agreed practices. Personal data may be held in addition to these periods depending on individual business needs.
|4.6||Under what circumstances will the BKWSU (UK) contact me?
Our aim is not to be intrusive, and we undertake not to ask irrelevant or unnecessary questions. Moreover, the information you provide will be subject to rigorous measures and procedures to minimise the risk of unauthorised access or disclosure.
|4.7||Can I find out the personal data that the BKWSU (UK) holds about me?
The BKWSU (UK), at your request, can confirm which information we hold about you and how it is processed. If the BKWSU (UK) does hold personal data about you, you can submit a request for access to personal data in line with the General Data Protection Regulations.
|4.8||What forms of ID will I need to provide in order to access this?
When information on your personal data is requested, the BKWSU (UK) requires one of the following or a combination of the following IDs: any ID which has a valid and recent photograph / address details /passport, driving licence / birth certificate / recent utility bills.